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Data Protection Information for the Creation and Use of an LMU-AdobeID


Purpose of data processing

An LMU-AdobeID is an Adobe user account that is required for using Adobe programs and cloud services at LMU on the basis of the Adobe ETLA Framework Agreement. To create the LMU-AdobeID, it is necessary to activate your LMU user ID for this service. After activation, an LMU-AdobeID is created for you so that you can use the programs and services when the appropriate licenses are available.

The AdobeID service is operated by Adobe Inc.. When your LMU user ID has been activated for an LMU-AdobeID, you agree to Adobe’s terms of use (https://www.adobe.com/legal/terms.html) and LMU’s (https://www.uni-muenchen.de/einrichtungen/it-services/benutzungsrichtl/index.html).

Please also note our information on use:

The purpose of data processing is to create an LMU-AdobeID so you can use – depending on the license – products from the company Adobe Inc. as part of its affiliation with LMU. There is no data processing for purposes other than the indicated or statutory ones (e.g. for internally checking security systems and ensuring the internal network and information security in accordance with Art. 6 para. 1 BayDSG [Bavarian Data Protection Act]). We process only personal data that you have provided us with and that we have received from you in a permissible way as part of the activity at LMU (Art. 4 para. 2 BayDSG). There is no performance or conduct control on the basis of your use of Adobe products or your LMU-AdobeID.

User profile

Your LMU-AdobeID user profile will initially consist of only your given name and surname, and your LMU email address saved in your LMU user account. You have the opportunity to save additional information in your profile voluntarily. This information may be visible to other users. For reasons under data protection legislation, it is recommended that the principles of data minimization and purpose limitation be observed when information is added, and information should only be added if this is absolutely necessary for using Adobe products.

Legal basis

We process your data in accordance with and on the basis of the General Data Protection Regulation (GDPR), the Bavarian Data Protection Act (BayDSG) and the other applicable data protection regulations.

The personal data for using the LMU-AdobeID is processed as part of voluntary use in accordance with Article 6 para. 1 lit. a) GDPR (Consent) within the context of voluntary use and otherwise in accordance with Art. 6 para. 1 lit. e), para. 2, 3 GDPR in conjunction with Art. 4 para. 1 BayDSG for fulfillment of service tasks.

Processing personal data

To use the LMU-AdobeID, the following personal data from you will be necessary

  • Surname
  • Given name
  • Email address
  • LMU ID

Data transmission

To use the LMU-AdobeID in accordance with the aforementioned purposes, personal data must be transmitted to other institutions:

  • To the manufacturer Adobe Inc., Adobe 345 Park Avenue, San Jose, CA 95110-2704, USA

Duration of storage of personal data

The stored data are processed as long as and to the extent that such is necessary for the respective purpose of data processing as part of using Adobe products.
When you leave LMU and the LMU user ID is blocked as a result, your LMU-AdobeID and all related data are deleted and the associated product licenses are revoked. It is similar for erasing your LMU-AdobeID in the LMU user account if this is initiated by you yourself. Your LMU-AdobeID can be restored within a period of 14 days after the date of erasure if you want to reactivate the service. After the end of this period, there is no possibility of restoring the data – Be sure to save your data on your own storage medium before departing from LMU!

You will find additional information for erasure in the instructions for use and the FAQs.

Data minimization and alternative products

The use of Adobe ETLA products with your LMU-AdobeID takes place in the cloud. For this reason, data are transmitted to the manufacturer when you use the products. The transmission of data cannot be completely prevented in this case.

There are a number of alternatives to the products in the Adobe portfolio. They are provided by other manufacturers that are in part available free of charge and are not based on cloud services. In the spirit of data minimization, it is recommended that you should use alternative products, if possible, that do not store any data in the cloud or encrypt the data and protect them with a password.

Controller, responsible department and support

Controller for data processing

Ludwig-Maximilians-Universität in Munich
Geschwister-Scholl-Platz 1
80539 Munich

Responsible department for data processing

Ludwig-Maximilians-Universität in Munich
Division VI - IT Services
Geschwister-Scholl-Platz 1
80539 Munich

General questions and support

Ludwig-Maximilians-Universität in Munich
Division VI - IT Services
Unit IV.1 - IT Procurements
Geschwister-Scholl-Platz 1
80539 Munich

Contact data of the official Data Protection Officer of LMU

Ludwig-Maximilians-Universität in Munich
-- Official Data Protection Officer --
Geschwister-Scholl-Platz 1
80539 Munich
Tel.: 089-2180-2414

Information on existing rights

You have the right to obtain information on data stored in regard to your person (Art. 15 GDPR). If incorrect personal data is processed, you have the right to require rectification (Art. 16 GDPR). Furthermore, you have the right to erasure (Art. 17 GDPR), objection (Art. 21 GDPR), limitation (Art. 18 GDPR) and withdrawal of consent for the future if the statutory requirements are met. The lawfulness of data processing carried out on the basis of the consent up withdrawal is not affected by this.

In addition, you are entitled to the right to lodge a complaint with the data protection supervisory authority in accordance with Art. 77 GDPR. The data protection supervisory authority responsible for Ludwig-Maximilians-Universität in Munich is the Bavarian Data Protection Commissioner (Internet: www.datenschutz-bayern.de).

If you wish to exercise your rights or have questions, please turn to the responsible department for data processing (see above). It will check whether the statutory requirements have been met for this and will adopt the necessary measures.

The data protection information, as amended at the time of using Adobe, shall apply.
Updated: October 2020